Top 7 Rules for Negotiating Like A Pro
By Mary Greenwood
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No matter whether you are negotiating a raise with your boss, negotiating a vacation schedule with you ex-spouse or negotiating with a seller or buyer on an on-line auction, there are certain rules or principles that will help you settle your disputes. These top 7 Rules will help you resolve your dispute and negotiate like a Pro.
- You don’t have to be right to settle.
What are the three words we want to hear the most, even more than “I Love you”? We love to hear those magic words, “You are right”. For some people, this is even harder to say than “I love you”. And if you say, “You are absolutely right”, that is even better. When someone says, “It is the principle that counts” or “It is not the money, it’s the principle!” I know that the negotiation is in trouble. That is because the party is making a judgment call that it is more important to be a martyr than settle the case. When someone is obsessed with the principle of a situation, he/she is still emotionally vested in his/her feelings. Unless you can get beyond those emotions, the dispute is not likely to be resolved. Feeling that you are right can be a heady emotion, but it has no place in the negotiation. If the other side is only interested in being right, chances are the situation won’t be resolved.
- Look forward, not back.
The past is called the past for a reason. If one party gets too involved in what has happened in the past, it can be counter-productive. One party in a divorce case, may be so intent on documenting everything the husband has done wrong, that the wife is not even thinking about the goals of the negotiation beyond blaming the husband. You have to figure out a way to get to the present and deal with current issues of custody or visitation. Ask the other party what they want now to resolve the dispute.
- Focus on the goal. Don’t be distracted by your emotions.
It is important to check your emotions at the door before trying to negotiate anything. Emotions such as anger can make one lose control. We have all seen someone who gets red in the face and starts shaking his finger and generally looks as though he could easily have a heart attack. Sometimes that person is so mad that he is incoherent. You need to get past that stage if you are going to succeed.
If you are the one who is angry and upset, you need to focus on what you hope to accomplish and tell yourself that nothing is going to stand in the way of that goal. It really does not matter whether you like the other side or not. Some parties are rude, obnoxious and insulting. Try to get past these insults so you can focus on resolving the dispute. The other side may be baiting you so don’t give them the satisfaction of knowing they have gotten to you. If you focus on the goals of the negotiation, it won’t matter whether you like or respect the other party.
- Set the Tone and Look the Part.
You are the one who should set the tone of the negotiation. When you come into the room for the first time, you should look the part. You should wear professional clothes. If a woman, don’t wear a lot of distracting jewelry. Act as though you know what you are doing and get to business quickly. Have a notebook and a briefcase and start right in. Project the image that you want to project. You might even try it in the mirror a few times. You want to give good eye contact and be a good listener. You want to seem knowledgeable about the issue or issues to be discussed of the day. You can state what your philosophy is and what your negotiation style is. Think of the qualities of a negotiator that you admire most and try to project them. For example, my idea of a good negotiator is someone who is firm, flexible, fair, and honest, and has a good sense of humor. That is the tone I would like to set.
- Be prepared and do your research.
Once you have an idea what you want, you must do your research and preparation. That could be as simple as listing your arguments on a sheet of paper or as complex as doing the research to cost out a request for wage increases. Either way, you need to be prepared. Otherwise, you might make a concession or agreement that you will later regret. You need to know the rationale behind your requests and a good estimate of the costs, including the future costs.
Nothing is more embarrassing than making a presentation and having someone question the accuracy of your numbers and having the whole presentation fall apart because the data is confusing, or even worse incorrect. If you are not completely prepared, consider delaying the start of the negotiation. If you go in with little or no information, and try to wing it, you will regret it later. You cannot be over-prepared. Even if you don’t use everything you prepared, it does not matter. It is important to have as much information and research as possible just in case you need it.
- Know what you want and what the other side wants.
Knowing what you want may seem obvious, but many parties don’t know what they want. They are so angry that they have not even asked themselves how the issue can be resolved. If they don’t know what they want, how can they go about getting it? They may want to hash and rehash the circumstances that got them into this negotiation.
Depending on the complexity of the situation, you should have a detailed plan of what you want. In addition to knowing what you want, you also need to know what you are willing to give up to get what you want. Generally you can get what you want if you are willing to pay the price for it. Don’t ever begin a negotiation without knowing what you want.
- Always Have a Plan B.
It is an important strategy to always have a backup plan. As they say, you should not put all your eggs in one basket. You should be asking yourself questions that start with how or what if? How can I sweeten the deal? How can I close the deal? What if the party likes this? What if they reject this? Try to come up with some alternatives that will help seal the deal. Having a Plan B gets easier the more you negotiate. It becomes a way to be flexible and react to what the other side wants and think fast on your feet.
Mary Greenwood J.D., LL.M , 25 year, Negotiator, Arbitrator, and Mediator, Author of How to Negotiate like a Pro, 41 Rules for Resolving Disputes,Email her at: Howtonegotiatelikeapro@aol.com
Visit her website at http://www.Marygreenwood.com
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Article Submitted On: July 08, 2006